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Services Provided by the Police Force


Under the terms of the Freedom of Information Act, Derbyshire Constabulary has established a publication scheme where we routinely publish information about our organisation.

Where Derbyshire Constabulary has historically levied a fee for certain types of information, as part of its normal business processes prior to the introduction of the Freedom of Information Act, it will continue to charge for that information. 

Derbyshire Constabulary is allowed to periodically revise and update the charges listed. Our current charges are shown below.

NB. 1. Applications for information which is personal information about yourself is exempt from disclosure under the Freedom of Information Act 2000.

Application for access to personal data should be made under the right of access, known as subject access, as defined in Data Protection Legislation.

NB 2. Requests for information about another person, i.e.not your personal information, is also be exempt from disclosure under the Freedom of Information Act 2000. In such cases you will need to provide specific written authorisation from the individual concerned for access to such information. Without this it is likely that a formal refusal to provide disclosure of the information will be made.

For information that falls into any of the following categories, please contact Derbyshire Constabulary.

Information types incurring a charge

Schedule of Fees & Charges
 Previous Charges (£)Charges wef           01/11/18 (£)
Accident Reports     
Copy of accident report (up to 30 pages)              93.00              97.00
Additional pages for same incident per page                4.00                4.20
Limited particulars (Road Traffic Act details)              33:00              35.00
Fatals - accident investigation report (includes Collision Investigators Report and Vehicle Examiners Reports where applicable)            700:00            700.00
Fatals - reconstruction video               80:00             83:00
Rough data (per page)             by quote             by quote
Copy of scale plan - other than in collision report              75:00            75.00
Copy of police vehicle examination report (unless provided as full extract, per page) 67.00     69.00
Copy of collision reconstruction report   (unless provided as full extract)  67.00     69.00
Copies of photographs    
Copies of photographs - from digital camera (per disk)              75:00              75.00
A4 index sheet (digital)                19.60              20.30
Photographs (first photo)                26.60              27.50
Each subsequent photograph                 2.90                3.00
Copies of statements other than in booklets    
per statement              34:00              35.00
Additional pages (per page)                 n/a                n/a
Copy of witness statement (witness agrees to disclosure of personal details)               40:00              42.00
Copy of witness statement (witness not   agreeing to disclosure of personal details)               53:00              n/a
Interview with police officer (per officer) Special services Hourly rate applies Special Services Hourly rate applies
Request for a statement to be written by a police officer Special services Hourly rate applies Special Services Hourly rate applies
Other specific items    
Copy of PIC sheets (2nd copy)                  n/a                  n/a
Copy of interview record (only when prepared during investigative process)              53:00              55.00
Copies of video/audio tapes (provision for CJS)              80:00              83:00
Copies of DVDs from digital video               80:00              83:00
Copies of CDs/DVDs                19.30              20.00
Cancellation charges           
If request is cancelled prior to search           Refund           Refund
If search is made prior to cancellation              33:00              35.00
If search is made and documents ready for dispatch No refund    applies No refund    applies
Abortive search                 33.00              35.00
Fingerprinting fees           
One set              75.10              77.70
Additional sets thereafter (each)               37.50              38.80
Non-Police Personnel Vetting    
Level 1                30:00             40.00
Level 2                70:00             110.00
Level 2 (including National Security check)                91:00             120.00
Level 3                180:00           160.00
Any Clearance requiring CTC or SC - charge is in addition to NPPV charges                         30.00
Requests for disclosure of information    
DPA 1998 - Section 7 Subject Access Request              10.00              10.00
Request for information (up to 2 hours work)              84.40              87.40
Hourly rate for work above 2 hours (including redaction)              28.20              29.20
ABI/Lloyds Disclosure of Information (ABI/Lloyds MOU)    
Request (crime/lost property number, etc - MOU App D (a)              28.20              29.20
Request (in response to specific questions) - MOU App D (b)            120.20            124.40
Other common items           
Crime report                 84.50              87.50
MG5                  33.70              35.00
MG3                  33.70              35.00
Incident log                 34.40              36.00
PNC convictions                 33:70              35.00
Caution certificate                22.10              23.00
Domestic violence report                50.80              53.00
Occurrence summary                17.00              18.00
Custody report                 16.70              18.00
DPA 1998 - Section 68 Health Records (Copy)                  n/a                  n/a
DPA 1998 - Section 68 Health Records (View)                  n/a                  n/a
DPA 1998 - Section 68 Health Records (View & then Copy)                  n/a                  n/a
ABI/Lloyds Disclosure of Information (ABI/Lloyds MOU)    
Request (crime/lost property number, etc - MOU App D (a)                27:50             28.20
Request (in response to specific questions) - MOU App D (b)               117:20           120.20
Provision of Injury Collision Statistics    
Provision of data concerning collision occurrences involving geographic data for commercial purposes (up to three hours work)                123:00         126.00
Each hour thereafter                41:00           42.00
Alarm URN Fees (Set by ACPO CPI)    
Alarm Application Fee (single)              43.49            43.49
Alarm Application Fee (takeover)              65:23            65.23
Lone worker devices up to 10,000               52.55            52.55
Lone worker devices up to 10,001 - 50,000              78.82            78.82
Lone worker devices up to 50,001 and over            105.10          105.10
Detector-activated CCTV systems              43.49            43.49
CAT5 after theft systems with vehicle immobilisation for vehicle              52:55            52.55
Firearms certificate - grant              88.00              88.00
Firearms certificate - renewal               62.00              62.00
Shotgun certificate - grant              79.50              79.50
Shotgun certificate - renewal               49.00              49.00
Registered firearms dealer - Grant / renewal            200:00            200:00
Visitor's Permit (Individual)              20:00              20:00
Visitor's Permit (6+)            100:00            100:00
Co-terminus certificates - grant of both shotgun and firearm certificate              90.00              90.00
Co-terminus certificates - grant of a shotgun certificate/renewal of foream certificate             90.00              90.00
Co-terminus - renewal of a shotgun/grant of a firearm certificate             90.00              90.00
Co-terminus - renewal of both shotgun and firearm certificates             65.00              65.00
Game fairs              13:00              13.00
Replacement certificate                4.00                4.00
Variation (not like for like) - applicable only to firearm certificates              20:00              20.00
Home Office club approval                84.00              84.00
Registered firearms dealer replacement            200.00            200.00
Registered firearms dealer - temporary transfer in              13.00              13.00
Firearms museum license              200.00            200.00
Overseas Visitors Registration (OVRO)              34.00              34.00
Pedlars certificates                12.25              12.25
Special Service Charges (Per Hour)    
Constable                 65.40              66.00
Sergeant                 78.80              80.00
Inspector                 81.60              83.00
Chief Inspector                 85.00              86.00
Superintendent               106.40            108.00
Chief Superintendent              119.80            122.00
PCSO                  45.80              47.00
Vehicle Examiners                41.30              42.00



The above fees and charges exclude VAT.

** ** The inclusion of "research" and "data /statistics" etc is to provide an option where otherwise there may be consideration of requests as "repeated requests" or commercial use of copyright information e.g. estate agents for crime statistics for specific areas / roads.

Cheques/postal orders should be made payable to 'Police and Crime Commissioner for Derbyshire'.

Advice and guidance for the general public


Advice and Guidance
News and information News and information is contained within the archived press releases on the News section of this web site (html files). Web site and Post Free
Local campaigns Local campaign information will be published within the News section of this web site, when they are operating (html files). Web site and Post Free
Firearms licensing processes Information on obtaining firearms licences. Post Free
Abnormal loads escort Services relating to the escort of abnormal loads are charged according to our Special Service Charges, which can be found above in the Fees and Charges Scheme. Post Free
Training services A speed awareness course and a driver improvement course is available from Derbyshire Constabulary, but only by invitation and not application. Post Free
Ceremonial duties and events Details on provision of ceremonial duties and event coverage provided by Derbyshire Constabulary. Web site and post Free
Museum facilities Details of museum facilities provided by Debryshire Constabulary, detailing the history of the force. Web site and post Free

Do you need a quick answer to a general question? Then we recommend you visit the national Ask The Police web site.